Assistant Vice President - Executive Secretary

Join a dynamic and prestigious organization as an Assistant Vice President - Executive Secretary in the heart of Kebayoran Lama, Jakarta Raya. This pivotal role offers the opportunity to support high-level executives by ensuring seamless administrative operations. As the backbone of the executive team, you will manage a wide range of responsibilities, from coordinating schedules and meetings to handling confidential documents and correspondence.

At Private Advertiser, we pride ourselves on fostering a culture of excellence and innovation. Our state-of-the-art office in Kebayoran Lama provides an inspiring environment for professionals to thrive. With a team of over 100 employees, we are committed to delivering exceptional service and driving our clients' success.

📋 Tanggung Jawab Pekerjaan

• Manage the executive secretary's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Assist with the preparation of board meeting materials and presentations.
• Coordinate with various departments to ensure smooth administrative operations.
• Maintain and update confidential files and documents.
• Provide administrative support to the executive team, including travel arrangements and expense reports.
• Assist with the organization of executive events and functions.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• 5-7 years of experience in an executive secretary or administrative role.
• Proficient in Microsoft Office Suite, particularly Outlook and Word.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Confidentiality and discretion.
• Fluency in English and Indonesian.

🛠️ Keahlian

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